Project Coordinator Support 

Job Title :  Project Coordinator Support 

Employment Type: Full-Time 

Location: Syria, Afrin 

Length of Contract: 6 Months

Job Code: AHS-24-391

Listing Expiry Date:01/04/2024

About Us: 

Al-Ameen for Humanitarian Support is a non-profit, governmental organization that operates throughout the border areas of Syria. Al-Ameen is officially registered 

In 2015, it is now working in five main services, namely: the education sector, the medical sector, the nutrition sector, and the security, food and livelihood sector. 

Since the beginning of its establishment, Al-Ameen has been striving to achieve many goals related to providing the basic needs of the most vulnerable communities. Where they just did not focus 

It not only manages development projects but also added advocacy to empower Syrian civil society and strengthen local governance in all its projects. 

Main Purpose 

roviding support to the Project Coordinator in the security management and the coordination tasks, ensuring a smooth relation with local and national authorities and contributing to the context analysis and follow-up according to AHS protocols, standards and procedures in order to ensure the smooth running of the project

Accountabilities 

• Representing AHS externally together with the Project Coordinator (PC) or alone (when delegated) and negotiating on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging. Assisting in safeguarding and promoting AHS’s image externally 
• Monitoring, analysing and reporting on key issues (security, risk, etc.) to the Project Coordinator and providing contextual information, through a sound knowledge of counterparts, parties, actors, authorities and military groups, in different administrations/parties and governorates/districts in order to improve understanding and decision-making processes. Maintaining the security database and providing a biweekly context analysis based on recent incidents and developments 
• Assisting in exploratory missions and assessments as needed and participating in the development of security plans 
• Assisting the Project Coordinator in Internal and External Communication sessions and events about AHS (for National staff, the Ministry of Health staff, as well as local authorities, community leader, military actors, security forces) in order to improve awareness, understanding of AHS principles and services and public opinion adhesion. Write meeting minutes and contribute to the meeting logbook. 
• Ensuring the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, media, etc.) and filing and updating field contacts and correspondence in order to ensure information sources accuracy and its availability on regular basis. Organizing advocacy contacts and appointments for the Project Coordinator. • Translating and reviewing documents and acting as an interpreter when needed. Assisting the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows. 
• Preparing and conducting context, cultural and security briefings on the project context to new employees (national and international) in order to facilitate their integration and within the project environment. Ensuring regular security briefings/trainings of assessment team, drivers, and guards in consultation with the Project Coordinator. 
• Being contactable by phone and available to assist the Project Coordinator with important context, security and operational issues that may occur outside of regular working hours unless otherwise agreed with the PC (e.g., holidays) 
• Performing assigned additional responsibilities or tasks as required by the Project Coordinator 

AHS Section/Context Specific Accountabilitie

Operations: 

• In close collaboration with PC Partnership, ensuring the representation of AHS Belgium in Northern Aleppo and ensuring negotiation for safe humanitarian access with all stakeholders as well as collaboration agreements.  
• Ensuring the safeguarding and promotion of AHS image and values towards AHS staff and all stakeholders, especially Partners’ staff.  
• Following-up of activities with Partners  
• Actively participating in conducting needs assessment missions as required. 

Risk Management: 

• Support daily decision making based on context analysis and information shared to the PC. 
• Ensure regular update of monitoring tools (LogBook) and their timely transmission (once/week) to the PC. 
• Immediately updates the PC in regard to any change in the context that can have an impact on AHS staff, its operations and assets / partners staff, operations and assets.  

Other: 

• Support PC with HR and Logistics/Supply responsibilities. 
• Support the MAM with visits to our partners in Northern Aleppo and North Central Syria (TARAA). 
• Being reachable by phone and available to assist the PC with important context, security and operational issues that may occur outside of working hours.  
• Performing assigned additional responsibility or tasks as required by the Project Coordinator.  
• Regular visit to the partners / PC in Gaziantep (if possible). 

Requirements 

Education : University Diploma Level, preferably in the field of Social Sciences (Political Sciences, International Public Law, Anthropology, Economics, etc.) 

Experience :

• Essential: Experience in and exposure to working in a complicated political, security and humanitarian environment. 
• Essential: Experience in data collection, reporting and analysis. 
• Desirable two years previous experience in similar jobs in the field of humanitarian aid with AHS or other NGOs 

Desirable: Management experience