Pharmacy supervisor

Job Title:  Pharmacy supervisor 

Employment Type: Full-Time 

Location: Syria, Afrin 

Length of Contract: 11 Months 

Job Code: AHS-25-477

Listing Expiry Date: 28/01/2025

About IRVD – Alameen 

Foundation: Alameen organization is a non-governmental non-profit humanitarian organization established in 2012 as a volunteer community initiative by several doctors and academics supporting the late martyr Mohammad Ameen Harsouny, in response to the needs of those affected by the Syrian humanitarian crises and in commemoration of his memory. 

Mission: “Supporting and enhancing healthcare and the well-being of people in need and communities affected by crisis through sustaining healthcare systems, education, and community programs.”  

Vision: Wellbeing for all humanity 

Values: 

• Trustworthy: we have confidence in our colleagues, beneficiaries, and partners. We build, maintain, and strengthen trust through time to allow us and others to feel safe and comfortable.
• Responsive: We are answerable and liable to our colleagues, partners, and the people we serve.
• Accountable: we have the moral duty and responsibility to use our resources efficiently. 
• Integrity: we abide by our principles and values; we are honest in our daily work and services provided.
• Transparency: we share information internally and externally to develop trust and respect. We openly communicate relevant information with concerned parties.

Our Principles 

Al-amen support all humanitarian principles agreed by the global community: 

• Humanity 

• Neutrality 

• Impartiality 

• Independence 

Licensing and Operations 

Alameen is Officially licensed in many countries such as The United Kingdom, Sweden, The United States, and Turkey. These main offices are officially registered with a charity status facilitating advocacy activities, fundraising opportunities, and spreading our cause loudly everywhere we can.   

Alameen has been also involved in humanitarian responses as operational missions in Turkey, Syria, Lebanon, Yemen, Somalia, Palestine, Sudan, Iraq, Ukraine, and Djibouti over the past years. In these mission offices, Alameen coordination teams operate in coordination and collaboration with local authorities, providing services through three main Humanitarian programs: Health and Nutrition, Protection and Education, and Emergency Response. 

Main Purpose 

In cooperation with partners, he/she will support activities related to pharmacy matters, in addition to enhancing the work of pharmacists in supported facilities and ensuring work with international protocols in order to provide high-quality services. 

Tasks and Responsibilities 

• Follow up on dispensing medications according to prescriptions and ensure that the medication is registered in the correct manner and dosage. 

• Participate in regular pharmacy orders for our supported facilities. 

• Do a stock analysis for partnership warehouse. 

• Reporting to MAM, monthly about clinical pharmacy  

• Organise with partners to have AMCs on time 

• Ensure that patients receive the necessary instructions for using medications and the potential side effects of medications and that the patient understands the method of treatment. 

• Ensure the expiration date of medications periodically and the fastest use of medications with a close expiration date to reduce waste and the disposal of repeated types and the discontinuation of expired medications and ensuring storage according to the conditions approved in the protocols. 

• Ensure that the updated protocols is followed in dispensing medications, especially controlled medications, while ensuring confidentiality in dispensing medications. 

• To be responsible for ensuring the cleanliness of medications and following the conditions of sanitation in storing medications and the cleanliness of the place where medications are stored. 

• Follow up on medication dispensing records through clear reports to follow up on consumption and restore inventory and to avoid gaps in any required type and not to remove any type without permission or justification and to report. 

• News to officials about any defect in any order in terms of quantity or in the event that any Defect in the quality of the medicine such as a change in color or smell or anything that is noticed to be abnormal 

• Coordination to maintain the cleanliness of the available medical devices and the appropriate way to use them and provide the necessary instructions. 

Field Visits: 

• Conduct field visits to health facilities for technical support and service improvement.

Education 

• Certificate in pharmacy 

Experience 

• Proficient user of MS Office (Excel, Word, Outlook) essential. 

• Experience in NGOs is an asset. 

Languages 

• English: oral and written essential. 

• Arabic: oral and written essential. 

Competencies 

• Behavioural Flexibility: adapts behaviour to the needs of the situation (L2) 

• Results and Quality Orientation: improves performance and sets ambitious and realistic goals (L2) 

• Teamwork and Cooperation: encourages, engages and motivates people to work as a team (L2) 

• Stress Management: managing stress effectively (L3) 

Acknowledgment  

The tasks and responsibilities mentioned in this job profile are not exhaustive and other tasks or accountabilities can be required temporarily by the line manager and/or the functional manager according to the needs of the Organisation without a new job profile to be signed. This document can be modified over time according to changes in the organisation, the mission and/or the project.