Head of Programs

Job Title: Head of Programs

Employment Type: Full-Time

Location:  Gaziantep-Turkey

Length of Contract: 12 Months

Vacancy: 1

About The Role:

ALAMEEN is seeking a Head of Programs Manager who will be responsible for the overall program strategy in all operations of the countries in which the AHS operates

S/He will be accountable for developing policies, processes, and standards for AL Ameen sectors across areas of operation. The Head of the Programs will be accountable for the overall technical quality of country-wide programs as well as for effective monitoring, evaluation accountability, and learning across all programs

The Program Manager will ensure effective systems and processes are in place and support the implementation of AHS’s programs and other system-building activities.

S/He will also manage all aspects of the projects, including project implementation strategy, technical oversight and reporting, personnel management, and budgets.

The Head of Programs will be a core member of the Senior Management Team and will be a direct line manager to the Program Coordination Team and senior program implementation management

Primary responsibilities and tasks

Quality implementation:

• Lead/Oversee the design process of full proposals and concept papers to Donors and Al-Ameen Support Offices
• Oversee the implementation and application of AHS standard operating procedures are made in line with AHS policies
• Provide the final review of all proposals and concept notes prior to submitting them to donors and AL Ameens offices at a regional and internal level
• Organizing programs and activities by the mission and goals of the organization
• Lead and manage timely and quality preparation of all quarterly progress reports, annual reports, inception reports, and success stories for AHS , in line with contract requirements.
• Contribute to the overall management of the country’s operation as a member of the Senior Management Team
• Increase the visibility and credibility of AL Ameen’s programs and maintain close relations with relevant stakeholders including donors
• Ensuring goals are met in safety, quality, and team member performance.
• Ensuring the program is implemented to a high quality based upon related standards (e.g. Sphere, CHS, LEGS, CPMS, CaLP…etc)

Representation, coordination, and advocacy:

• Establish and maintain effective working relationships with key stakeholders (donors, partners, government, etc.)
• Meeting with donors to make communication easy and transparent regarding project issues and decisions
• Actively participate in Senior Management Team and any other meetings as directed by the Country Director/s.
• Ability to work independently and as a team member to coordinate and lead the efforts of other professionals to meet program goals effectively.

Donor Relation:

• Lead the process for donor/authorities in collaboration with Country Director/s, and Technical Coordinators and the Regional Coordinator.
• Provide technical writing for proposals sections
• Developing a budget and operating plan for the program.
• Oversee effective management of the entire grants cycle, including smooth kick-off to ensure shared understanding across all departments, periodic grants review to identify and address implementation challenges and facilitate collective troubleshooting, and successful closeout of grants and fulfilment of all contractual obligations

Personal Requirements:

• Fluent in English (writing –reading –speaking), Arabic and Turkish will be an added value for the candidate.
• Strategic Mindset
• Cohesive strategy planning and top line reporting for senior management in country and at headquarters.
• Communication skills: negotiating, facilitating and presenting as well as strong verbal and written communication skills.
• Time management, organization and work prioritization.
• Analytical skills with strong attention to details.
• Strong organizational, analytical and interpersonal skills.
• Decision making
• Risk management
• Project & program Management
• Remote management
• People management
• Leadership and Staff development
• Proven partnership skills, donor relationship building and fundraising

Expected profile

Education & Qualification

Master’s degree in development, international relations, sociology or any related field

Professional experience

• At least 7 years of professional experiences, in a similar or equivalent position;
• Proven experience of reporting and proposal writing;
• Knowledge of contracts management;
• Knowledge of health / nutrition/Education protection /NFI/FS and related Sectors
• Knowledge of donor mechanisms; knowledge of donor compliance is an advantage;

Technical Skills and Personal qualities required

• High standard of English writing and editorial skills
• Proficient in the use of MS Office and IT in general;
• Ability to work under a minimum of supervision;
• Organized and able to manage priorities;
• Proactive, adaptable and capacity to take initiatives;
• Proactive approach to identifying solutions;
• Diplomatic and open-mindedness;
• Familiar with multicultural environment;
• Good analytical skills;
• Diplomacy and open-mindedness;
• Professionalism
• Team spirit
• Sense of humour

PROFESSIONAL STANDARDS: 

ALAMEEN and ALAMEEN Staff must adhere to the values and principles outlined in the ALAMEEN Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. By these values, the ALAMEEN enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation and Combating Trafficking in Persons.

Compliance & Ethics

Promote and encourage a culture of compliance and ethics throughout ALAMEEN. As applicable to the position, maintains a clear understanding of ALAMEEN and donor compliance and ethics standards and adhere to those standards. Conducts work with the highest level of integrity. Communicate these values to staff and partners and require them to adhere to them.

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within ALAMEEN

and amongst beneficiaries served by ALAMEEN

NB: considering the purpose and values of the organisation, ALAMEEN requests its complete employee flexibility in terms of duties and commitment, as their job description and title can be adjusted throughout the year according to needs and priorities.